Policies

Metadata Policy

for information describing items in the repository
  1. Anyone may access the metadata free of charge.
  2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.
  3. The metadata must not be re-used in any medium for commercial purposes without formal permission.

Data Policy

for full-text and other full data items
  1. Anyone may access full items free of charge.
  2. Single copies of full items can be:
    • reproduced, and displayed or performed in any format or medium
    • for personal research or study, educational, or not-for-profit purposes without prior permission or charge.
  3. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
  4. Mention of Kingston University Research Repository is appreciated but not mandatory.

Content Policy

for types of document & data set held
  1. This is an institutional or departmental repository.
  2. Kingston University Research Repository holds all types of materials.
  3. Deposited items may include:
    • submitted versions (as sent to journals for peer-review)
    • accepted versions (author's final peer-reviewed drafts)
    • published versions (publisher-created files)
  4. Items are individually tagged with:
    • their version type and date.
    • their peer-review status.
    • their publication status.

Submission Policy

concerning depositors, quality & copyright
  1. Items may only be deposited by academic staff, and employees of the institution, or their delegated agents.
  2. Eligible depositors must deposit bibliographic metadata for all their publications.
  3. The administrator only vets items for the eligibility of authors/depositors, valid layout & format, and the exclusion of spam
  4. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
  5. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
  6. Any copyright violations are entirely the responsibility of the authors/depositors.
  7. If Kingston University Research Repository receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

  1. Items will be retained indefinitely.
  2. Kingston University Research Repository will try to ensure continued readability and accessibility.
  3. Kingston University Research Repository regularly backs up its files according to current best practice.
  4. Items may not normally be removed from Kingston University Research Repository.
  5. Acceptable reasons for withdrawal include:
    • Journal publishers' rules
    • Proven copyright violation or plagiarism
    • Legal requirements and proven violations
    • National Security
    • Falsified research
  6. Withdrawn items are not deleted per se, but are removed from public view.
  7. Withdrawn items' identifiers/URLs are retained indefinitely.
  8. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories, with:
    • a link to a replacement version, where available
    • a note explaining the reasons for withdrawal
  9. Changes to deposited items are not permitted.
  10. Errata and corrigenda lists may be included with the original record if required.
  11. If necessary, an updated version may be deposited.
    • The earlier version may be withdrawn from public view.
    • The item's persistent URL will always link to the latest version.
  12. In the event of Kingston University Research Repository being closed down, the database will be transferred to another appropriate archive.