Research Repository User Documentation
Looking for a Research Item - BrowsingYou can browse via different views of the repository, by year or by Kingston University Faculties, Schools and Research Centres or by Research Area. Select Browse from the navigation bar at the top of the screen. Choose either Year or Kingston University Faculties, Schools and Research Centres or Research Area. Alternatively, from the home page you can select Kingston University Faculties, Schools and Research Centres or Year or Research Area browse views. Back to topYearIf you choose Year, you will see a list of years followed by a number in brackets. This number shows how many research items were published in that year. Click on a year to see brief details of these research items. The items will be shown under headings for the type of research output, e.g. article, conference or workshop item, exhibition, sound recording. Clicking on an item’s title will take you to the full record, and attached digital version if one is available. Back to topKingston University Faculties, Schools and Research CentresIf you choose Kingston University Faculties, Schools and Research Centres, you will see a list of faculties, schools and research centres followed by a number in brackets. This number shows how many research items were published by that faculty, school or research centre. Click on a school or research centre to see brief details of these research items. The items will be shown under headings for the type of research output, e.g. article, conference or workshop item, exhibition, sound recording. Clicking on an item’s title will take you to the full record, and attached digital version, if one is available. Back to topResearch AreaIf you choose Research Area you will see an alphabetical area of subjects within which Kingston University has a research interest. Each research discipline is followed by a number in brackets. This number shows how many research items there are within that research discipline. Click on a research area to see brief details of these research items. Clicking on an item's title will take you to the full record, and attached digital version, if one is available. Back to topLooking for a Research Item - SearchingYou can search the repository using two levels of search, simple or advanced. Select Search from the navigation bar at the top of the screen, or Simple Search or Advanced Search from the home page. Advanced Search enables you to perform very detailed and specific searches whilst Simple Search allows you to search across author, title, abstract and date. Back to topUsing Simple SearchSelecting Search from the navigation bar at the top of the screen, or Simple Search from the home page will bring you to the Simple Search screen. You will see a number of text entry boxes. If you are looking for items in a particular subject, use either of the top two search boxes. If you are looking for items written or created by a particular person, use the Authors/Creators/Editors search box. If you are looking for items written or created in a particular year, or date range, use the Date search box. You can change the way in which search results are displayed using a range of options. Using the ‘Title/Abstract/Authors/Creators/Date’ or ‘Full Text/Title/Abstract/Authors/Creators/Date’ search boxesYou can enter a combination of keywords, surnames and/or dates into this search box. Dates can be searched in the following formats – year only; year followed by a dash for items published from a particular year to the present time; year dash year for items published between two years; and year dash month for items published in a particular month and year. Using the pull-down menu to the right of the search box you can specify whether the retrieved records must ‘match all, in any order’ i.e. match all the search terms you have entered into the box, but in any order – which is the default, or whether the retrieved records must ‘match any’ i.e. any one or more of the search terms you have entered into the box needs to be present in a retrieved record. Back to topUsing the ‘Authors/Creators/Editors’ search boxIf you know the surname of the person who created the research item, you can use this search box to locate items they have produced. Surnames can be searched either with or without initials, if searching with initials enter them into the search box separated from the surname by a comma space. Surnames including a prefix such as Van, need to enclosed in double quotes, e.g. “Van Damme, J”. Using the pull-down menu to the right of the search box you can specify whether the retrieved records must ‘match all, in any order’ i.e. match all the search terms you have entered into the box, but in any order – which is the default, or whether the retrieved records must ‘match any’ i.e. any one or more of the search terms you have entered into the box needs to be present in a retrieved record. Back to topUsing the 'Date' Search BoxYou can use the Date search box to retrieve items published at specific times, or as a way of reducing the numbers of retrieved records from a search. If you enter a single year into the search box, only items published in that year will be retrieved. If you want to retrieve items published from a particular year to the present time, then enter the year followed by a dash, e.g. 2004- You can also retrieve items published between two years, e.g. 2004-2006 If you want to retrieve items published in a particular month and year, enter the year, a dash and then the month, e.g. 2004-10. Back to topUsing Advanced SearchSelecting Advanced Search from the home page will bring you to the Advanced Search screen. You can also reach Advanced Search by selecting Search from the navigation bar at the top of the screen and then clicking on the Advanced Search screen link. The Advanced Search screen consists of a series of specific search boxes, you can enter search terms for those fields you are interested in.
You can change the way in which search results are displayed using a range of options. Back to topUsing the ‘Full Text’ or ‘Title’ or ‘Abstract’ or ‘Uncontrolled Keywords’ search boxesEnter words or phrases which are significant to the subject area you are interested in. Entering search terms into more than one of these search boxes will result in a more focussed set of retrieved items. Using the pull-down menu to the right of the search box you can specify whether the retrieved records must ‘match all, in any order’ i.e. match all the search terms you have entered into the box, but in any order – which is the default, or whether the retrieved records must ‘match any’ i.e. any one or more of the search terms you have entered into the box needs to be present in a retrieved record. Additionally, you can select a subject area from the ‘Research Areas’ selection list. Back to topUsing the ‘Research Areas’ and ‘Faculty, School or Research Centres’ selection listsYou can choose one or more ‘Research Areas’ from the first selection list. You can choose one or more Kingston University Faculties, Schools, or Research Centres using the second selection list. You can combine searches using choices from both selection lists. Ctrl+click will enable you to select more than one item from the list. Back to topUsing the ‘Item Type’ selection listYou can choose one or more formats of research item using this selection list. Ctrl+click will enable you to select more than one item from the list. Back to topUsing the ‘Authors/Creators’ or ‘Editors’ search boxIf you know the surname of the person who created or edited the research item, you can use this search box to locate items they have produced. Surnames can be searched either with or without initials, if searching with initials enter them into the search box separated from the surname by a comma space. Surnames including a prefix such as Van, need to enclosed in double quotes, e.g. “Van Damme, J”. Using the pull-down menu to the right of the search box you can specify whether the retrieved records must ‘match all, in any order’ i.e. match all the search terms you have entered into the box, but in any order – which is the default, or whether the retrieved records must ‘match any’ i.e. any one or more of the search terms you have entered into the box needs to be present in a retrieved record. Using the ‘Status’ selection listYou can use this selection list to choose to narrow your search, or only search, for items that have been published, are in press, have been submitted for publication or are unpublished. Ctrl+click will enable you to select more than one item from the list. Using the ‘Refereed’ selection listYou can use this selection list to choose to narrow your search, or only search, for items that have or have not been subject to peer-review. The default option is ‘no preference’. Back to topUsing the ‘Journal/Publication Title/Series Name/Event Title’ search boxYou can use the Journal/Publication Title/Series Name/Event Title search box to retrieve articles from particular journals. You can also search for Conferences, Events and Series titles using this search box. Enter keywords from the particular title into the search box. Using the pull-down menu to the right of the search box you can specify whether the retrieved records must ‘match all, in any order’ i.e. match all the search terms you have entered into the box, but in any order – which is the default, or whether the retrieved records must ‘match any’ i.e. any one or more of the search terms you have entered into the box needs to be present in a retrieved record. Using the ‘Date’ search boxYou can use the Date search box to retrieve items published at specific times, or as a way of reducing the numbers of retrieved records from a search. If you enter a single year into the search box, only items published in that year will be retrieved. If you want to retrieve items published from a particular year to the present time, then enter the year followed by a dash, e.g. 2004- You can also retrieve items published between two years, e.g. 2004-2006 If you want to retrieve items published in a particular month and year, enter the year, a dash and then the month, e.g. 2004-10. Back to topSearch Results Display OptionsThere are two options which you can use to change how the search results are displayed. The first option determines how the retrieved records are to fulfil the search criteria you have specified. The default is that they must match all of these conditions, this means that the retrieved records must match each of the query terms you created on the screen above. You can change the default to any of these conditions which means that the retrieved records can match on any of the query terms you created on the screen above. The second option enables you to determine how the retrieved records are ordered on the screen. The default is by year, with the most recent year displaying first. Other choices are: by year, with the oldest year displaying first; in alphabetical order of author/creators surname or in alphabetical order of title. Search results will show the item’s title as a link to a fuller description of the item. If a digital version of the item is available, a PDF icon will be displayed to the right of the item’s details. Clicking on the icon will open the PDF file. Back to topContributing to the Research RepositoryAll members of Kingston University staff are registered users of the Research Repository and can deposit details of research items. Select ‘User Area’ from the navigation bar at the top of the screen, and use your University username and password to log-in. Registered User AreaMore detailed help about the features available in this area will be available on the intranet. Once you have logged in you will see your User Area Homepage. Options on the right hand side of the screen allow you to:
Options on the left hand side of the screen allow you to:
Adding a Research ItemThe following types of items can be deposited in this repository
More detailed help about the features available in this area will be available on the intranet. Back to topCopyright and Institutional RepositoriesCopyright is often a cause of concern in relation to open access repositories. There is uncertainty about the implications that self archiving has on publishing agreements and the commercial value of research. There is also concern that research placed in open access repositories can be vulnerable to unauthorised editing, theft and commercial exploitation. In most cases, these concerns can be addressed by taking a few simple steps to ensure that you and your work are protected. This FAQ aims to set out the ways in which you can do this and also outlines the protection given to you and your work by the repository itself. Frequently Asked Questions
Copyright Clearance UnitIf you have a question relating to copyright and the Research Repository, should be sent to the Copyright Officer. Telephone: 020 8549 8090 (62090 on campus). Contact InformationAny correspondence concerning this specific archive should be sent to eprints@kingston.ac.uk. Back to top |